Free Flat-Rate Electrical Price List Template: Create Fast, Accurate Estimates and Invoices

We’re offering a free, printable Google Sheet template for electrical contractors to calculate and catalog flat-rate pricing. It consists of 2 sheets:

1. Flat-Rate Pricing Calculator

The first page is a spreadsheet cost calculator to determine the flat-rate price of each service you offer. 

It allows you to calculate electrical job costs, add desired gross margin, markups, and discounts. And then determine 3 levels of flat-rate price: 

• Standard Price

• Membership Price

• After Hours Price

2. Electrical Flat-Rate Schedule 

The second page is the price list template for you to list all of the services you offer, broken into the most common categories for electrical work. This list can be printed or accessed digitally by field and office staff, and used during estimate and invoice creation.

From there, you can save, customize, and start using the calculator and price list to build your pricebook.

The benefit of using this template is that Google Sheets are hosted in the cloud, so whenever updates are made, they can automatically be accessed digitally through a phone, tablet, or desktop. 

Where Spreadsheet Electrical Price List Templates Fall Short

While spreadsheet-based flat-rate pricing templates are a step up from outdated time-and-materials models, they have some significant limitations when it comes to workflow efficiency and ensuring services are consistently priced for profitability.

Here are some limitations to consider:

Manual Upkeep and Lack of Real-Time Supplier Pricing 

For a spreadsheet price list to function properly, it needs to be regularly updated. Equipment, parts, and material prices for every flat-rate service must match current supplier prices to maintain your margins. 

The problem is: 

• Someone has to be in charge of doing this consistently. When it doesn’t get done, profit margins suffer. 

• It takes a lot of time and manual effort to maintain properly—going through each service one by one, cross-referencing with current supplier prices for each part, material, etc.

• It introduces too much room for error. Small mistakes can cost your electrical business real money.

Bogged-Down Workflows and Lack of Integration with the Tools You Use

Spreadsheets don’t talk to your estimating and proposal tools, billing and accounting software, or construction project and inventory management systems. Pricing information needs to be continually re-entered into different documents and platforms throughout every job—from estimate to work order, work order to invoice, etc.—wasting time and further compounding the risk of costly errors.

Why Settle for Spreadsheet Price Lists? ServiceTitan Solves These Pain Points

Spreadsheet price lists may be sufficient for small businesses, but as an electrical contracting business grows, these lists can introduce avoidable inefficiencies and risk — especially when it comes to speed, accuracy, and profitability. 

In the next section, we’ll explain how ServiceTitan’s electrical contractor software solves these issues with built-in flat-rate pricebook functionality that integrates with supplier catalogs and all of your business workflows.

ServiceTitan’s Electrical Pricebook Maximizes Efficiency & Profitability

Flexible Pricebook Setup

ServiceTitan offers various options for pricebook creation depending on your business needs. Users can: 

1. Create a new pricebook from scratch

2. Import a pricebook you’re already using

3. Use our prebuilt pricebook available through Pricebook Pro

Streamlined Pricebook Management

Updating and editing prices is one of the challenges of managing a pricebook — specifically when businesses undergo price changes that need to be reflected in hundreds or thousands of services. In a spreadsheet, physical book, or even standard software-based pricebooks, these edits have to be done manually for each job, which is extremely tedious. 

In contrast, editing a pricebook in ServiceTitan is efficient. We let contractors:

• Bulk edit: Apply bulk edits and markups on multiple services, materials, or equipment across your entire pricebook or to select groups or categories.

• Individually edit: Edit individual services or pricebook items manually.

• Create Dynamic Price automations: ServiceTitan’s Dynamic Pricing feature lets you set up rules that automatically update your pricing when material costs and labor costs change.

Electricians can easily adjust any individual service or item (for example, a light fixture or electrical wiring) for single jobs, or use global edits to automatically implement changes across their entire pricebook, such as discount or labor rate changes. 

And because ServiceTitan’s pricebook is integrated with the rest of your software, changes you make to your pricebook automatically extend to all other relevant applications, like purchase orders and invoices, and to your accounting software (such as QuickBooks or Intacct).

Updates are made across the platform in real-time so any estimates or proposals will automatically reflect the most up-to-date pricing, preventing delays from the time lag of manual pricing updates.

Direct Integration with Top Industry Supplier Catalogs

ServiceTitan integrates with top industry suppliers so that you can automatically keep your materials and equipment prices up to date through Pricebook Connect. Supplier catalogs are linked to your pricebook so you can be notified of any changes to their prices, product description, and images, or you can choose to have the changes made to your pricebook automatically. 

Pricebook Connect also notifies you of upgrades or recommendations that sell well for the specific electrical services you offer. As well as safeguarding your margins and profitability, you can keep on top of the latest products and opportunities to sell higher-ticket products as they become available. 

Customized Pricebook Organization by Trade or Business Divisions

Clear, visual organization by trade (e.g. electrical and HVAC) or business division helps your electricians find what they need in the field. In addition, you have the ability to set specific access permissions — for example, for residential electricians to have access only to the residential pricebook, or commercial techs to have access only to the commercial pricebook.

Finding a specific item is straightforward, too, as the pricebook has a variety of searchable options, including product code, part number, model number, name, or category. 

Pricebook Pro: Our Pre-Built Flat-Rate Pricebook Designed for Maximizing Profitability

In addition to the features we outlined above, ServiceTitan offers additional functionality with Pricebook Pro — a dynamic pricebook we build and maintain with the guidance of experienced industry experts. Customers who upgrade to Pricebook Pro see an average year-over-year revenue growth of about 13%. 

With Pricebook Pro, all categories and services (including hundreds of ready-made templates) are preset for you and include professional images, descriptions, sold hours, average prices, and more. You insert your labor rate, and the software automatically updates all of your flat-rate prices accordingly.

Pricebook Pro automatically pulls in the most up-to-date product photos, descriptions, and costs, and continues to automatically update that information. This ensures your estimates are accurate and saves hundreds of hours of manual edits and potential errors. 

We also suggest upgrades and other service recommendations that maximize revenue from each sale. 

Price Insights, exclusive to Pricebook Pro, helps you bid with even more confidence. It compares your flat-rate price with the average ticket price for that service in your geographical area. 

Create Estimates and Multi-Option Proposals

ServiceTitan allows you to draw from your pricebook to quickly and easily build accurate and professional proposals that protect (and even increase) your profit margin. 

Good-Better-Best-style proposals can be created (either from scratch or customized from any of our hundreds of templates) for presenting multiple options to customers in the field. The customer will see only the details the technician or business chooses to share in their estimate templates and can click into each option and view further details of the service, including the material images and descriptions we covered above.

In addition, ServiceTitan’s integrated financing feature offers another way to boost sales. This option embeds a financing application in proposals that allows customers to apply for financing in just a few steps. 

Integrate Estimates with Billing and Other Features

ServiceTitan pricebooks integrate with the rest of your operational processes, namely, estimating, invoicing, and payments. This saves the time it would take to use different software (or processes) and reduces the likelihood of input and transfer errors. 

Once the customer has agreed to the estimate, ServiceTitan lets you:

• Generate electronic purchase orders

• Order equipment and materials

• Schedule and dispatch the work order

• Produce the electrical invoice, send it via email to the customer, and automatically file it electronically

• Accept check or credit card payments on the spot via mobile or through the ServiceTitan portal, speeding up cash flow and reducing the need for follow-up calls

Users can integrate directly with accounting tools such as Intacct and QuickBooks to streamline the accounting process.

Improve Staff Workflows with Streamlined Electrical Pricebook Management, Estimates, and Invoicing

ServiceTitan automates many of the “cut and paste” or handwritten tasks that have been traditionally used to create estimates and invoices, which saves time and reduces common errors that lead to losses in revenue. 

By seamlessly connecting your pricebook to estimate and invoice creation, ServiceTitan eliminates inefficiencies and increases profits by helping your team sell more effectively.