Plumbing Price List Template: Free Download

We're offering a free Google Sheet template that plumbing contractors can use to calculate and catalog flat-rate pricing. It consists of two sheets:

1. Flat-Rate Pricing Calculator

The first page is a spreadsheet calculator you can use to set the flat-rate price of each service you offer. Add up your material costs, labor costs, and hourly rates, factor in your target margin and markups, and apply any discounts to arrive at three levels of flat-rate price:

• Standard Price

• Membership Price

• After-Hours Price

2. Plumbing Flat-Rate Schedule

The second page is the price list itself, where you list all the plumbing services you offer, broken into the most common categories for plumbing work. Field and office staff can print it or pull it up digitally when creating cost estimates and invoices.

From there, you can save, customize, and start using the calculator and price list to build your pricebook. Because Google Sheets are hosted in the cloud, any updates you make are available in real time on a phone, tablet, or desktop.

The Limitations of Relying on a Plumbing Price List Template

A price list template is a decent organizational tool, but it comes with real limitations for a growing plumbing business.

1. Manual, Error-Prone Workflows

A template can't move information for you. Plumbers still have to transfer pricing from the price list to the estimate, from the estimate to the work order, and from the work order to the invoice. Copying numbers between spreadsheets, PDFs, and emails is time-consuming, and every hand-off is a chance for a costly mistake. A single wrong figure can delay a job, dent your credibility, or start a dispute with a customer.

2. No Real-Time Updates, So Pricing Falls Behind

A template is a digital piece of paper. It doesn't update automatically. Supplier prices move constantly, but your pricing template won't. When the cost of a faucet or a water heater climbs and your pricing doesn't follow, you risk using outdated numbers that shrink profit margins or cause inconsistencies across plumbing projects.

3. No Product or Service Media

Spreadsheets make it hard to attach photos or videos of the products and services you sell. That leaves your estimates flat and less convincing to customers, or it forces your team to build visual proposals somewhere else, adding another manual step.

4. Time Drain and Missed Opportunities

Using templates wastes opportunities. The time that techs take to put together estimates is time they’re not spending on other jobs. Similarly, time that managers and CSRs spend searching through or updating a static pricebook is time they’re not spending on winning new business and delivering optimal customer service.  

Why Settle for a Static Price List? ServiceTitan Solves These Pain Points

A PDF, or a file in Microsoft Word, Microsoft Excel, or Google Sheets, may be enough for a one-truck operation or a handyman just getting started. But in our experience, most plumbing business owners reach a point where manual workflows around pricing and estimating, some of the most important work in the shop, become frustrating and limit business growth.  

In the next section, we'll walk through how ServiceTitan's plumbing software fixes these issues by connecting pricebook management, estimating, and invoicing in one system that protects margins and speeds up cash flow for residential, commercial, and construction plumbing operations.

How ServiceTitan's Integrated Pricebook Helps Plumbing Contractors Deliver Fast, Accurate Estimates & Invoices

ServiceTitan's plumbing software includes a built-in pricebook that connects to every part of the platform, so estimates are priced for profit, job costing stays accurate, and invoices and accounting always reflect your current pricing. 

Here's how it works.

Flexible, Customizable Pricebook Setup

ServiceTitan gives you three ways to build your plumbing pricebook:

1. Upload a pricebook that your business is using, so you don’t need to start from scratch if you already work with one. 

2. Build your pricebook from scratch by adding each item or product one by one (useful if you’re a small business).

3. Use ServiceTitan’s Pricebook Pro add-on product, which comes with a wide range of pre-built, flat-rate plumbing services to give you a head start on building out your pricebook.

Anyone on your team can access the pricebook live on a desktop, laptop, or mobile device.

ServiceTitan pricebooks are highly customizable, so you can easily create and organize your pricebook to suit the size and complexity of your business. 

For example:

• Organize by business division (residential and commercial).

• Organize by industry or service type (such as HVAC or electrical), and set specific access permissions.

• Organize by material type to keep parts easy to find.

All pricebooks offer clear visual organization with easy search options (product code, part number, model number, name, or category).

Bulk Editing and Automation Keep Prices Current

Updating prices across hundreds or thousands of services is one of the hardest parts of running a pricebook. Instead of editing line by line, ServiceTitan offers three solutions:

• Bulk Editing: Apply edits and markups across your entire pricebook at once, or to selected groups and categories.

• Individual Item Editing: Edit individual services or pricebook items manually, including as much or as little detail as you want. 

• Dynamic Pricing Automations: Set rules that update prices automatically when material and labor costs change, including automatic “after-hours” price increases for work outside normal business hours.

Plumbing contractors can make quick adjustments to individual services for specific jobs or apply global edits like discounts or labor rate changes across their entire pricebook. Because updates sync in real time, every estimate, proposal, invoice, and accounting entry reflects your latest plumbing pricing on every device.

Plumbing Supplier Catalogs, Updated in Real Time

If you work with a ServiceTitan-integrated supplier, Pricebook Connect keeps your material and equipment pricing current with supplier catalogs linked directly to your pricebook. 

Pricebook Connect:

• Applies pricing updates automatically, or lets you set up alerts for price, description, and image changes.

• Flags product upgrades and recommendations that sell well for your services, protecting margins while surfacing new upsell opportunities.

Using Pricebook Connect means your proposals reflect the actual materials that will be used (rather than generic placeholders).

Drive Revenue with Pricebook Pro

ServiceTitan offers additional functionality with Pricebook Pro, a dynamic pricebook we build and maintain with the guidance from experienced industry experts.  

Key benefits include:

• Ready-to-use pricebooks with preset categories, services, images, descriptions, and pricing data.

• Automatic pricing and updates: Enter your labor rate once and flat-rate prices automatically update.

• Built-in upgrade recommendations to raise revenue per job.

• Price Insights (AI-powered): Compares your prices to local market averages and shows a confidence meter for smarter bidding.

Customers who use Pricebook Pro see an average 13% year-over-year revenue increase.

Build Estimates for Every Job Type and Size

ServiceTitan's estimating software lets professional plumbers build estimates in the way that best fits their business needs, from swapping out a water heater for a homeowner to a long-term construction project.

Good-Better-Best Proposals

For service and replacement work:

• Create multiple proposal options from scratch or from pre-built templates. Customers can open each option and see the details, including material images and descriptions.

• Embed a financing application in the proposal so customers can apply in just a few steps, increasing the sales opportunity and customer satisfaction at the same time. 

Precise Line-Item Estimates

For Projects Where Every Detail is Known Upfront:

• Build precise line-item estimates that list the exact services, materials, and equipment a job needs by pulling them straight from your pricebook.

• Trigger purchase orders via requisitions, tie estimates directly into purchasing and invoice closeout workflows for streamlined job costing and project management. 

Rough Estimates for Complex Projects

Where You Need Flexibility:

• Use rough project estimates to build budgets for large-scale or long-term projects when every detail isn’t known upfront. This method is especially useful for commercial installs, construction estimating, and early-stage bids.

• Instead of listing specific equipment or material costs, use summary tasks and revenue items to represent overall contract value and projected costs.

Estimate Follow-Up

• Customers can approve estimates online through a secure link.

• Office staff can schedule reminders for unsold estimates and set up real-time alerts to notify your team when an estimate is viewed or signed. 

• Techs can flag unsold proposals from the field, and staff can review open opportunities, call or email customers, log follow-up notes, and set reminders, all from one place. 

Turn Estimates into Accurate Invoices and Faster Payments

Once a customer approves an estimate, ServiceTitan helps you create the invoice and get paid faster with:

• Automated invoice creation: ServiceTitan populates the invoice from the approved estimate, so there's no gap between what you quoted and what you bill. Create invoices and ask customers to e-sign them on site with a mobile device or send invoices by email with a payment link.  

• Convenient customer payments: Save time and bring in revenue faster by taking payments on the spot. Or, let customers pay online through the self-serve portal, where they can also view job history, invoices, and warranty details and schedule appointments without calling in, all of which further reduces the demands on your staff. 

Equip Plumbers to Manage Pricing and Estimates in the Field

Plumbers using our Mobile App (via Android and iOS) gain access to a wide range of functionality when performing service calls, including pricebooks and estimating features. 

From their home screen dashboard, they can:

• Take and upload pictures

• Access the pricebook and search for specific items

• Build estimates and present Good-Better-Best presentations

• Order parts 

• Listen to call recordings between customers and CSRs 

• Pull up a customer's job history and warranty details

• Send text notifications to customers to confirm and revise arrival times or follow up 

• Collect signatures on work orders

• Offer financing and take check or credit card payments

To work even more efficiently on site, techs can also use Atlas, ServiceTitan's AI field assistant.

Atlas gives plumbers instant access to:

• Equipment documents, service history, replacement parts, manuals, and troubleshooting guidance, without calling the office

• Calculations, diagnostic tests, and job details from a quick voice or text query

• Automated job summaries and notes, so techs spend less time typing and more time on the work

For businesses using Pricebook Pro, Atlas and Price Insights work together to speed up pricing and troubleshooting in the field. 

Ready to Streamline Your Plumbing Pricebook with ServiceTitan?

ServiceTitan connects pricebook management, estimating, and invoicing in one system that raises close rates, grows average ticket, and protects your bottom line.